Function Room Booking Report

The Function Room Booking report helps users track details of the function rooms booked for the selected date range.

Perform the following steps to generate the report:

Navigate to Reports ➜ Dynamic Reports ➜ Guests/Reservations ➜ Function Room Booking.

Refer to the following table and fill in the fields.

Field	Description
Report Name	Function Room Booking.
Start Date	This is a mandatory field that allows users to select the start date from which reservations must be included in the report. By default, the current property date is selected. Users can select past or future dates in this field.
End Date	This is a mandatory field that allows users to select the end date up to which reservations must be included in the report. By default, the current property date is selected. Users can select past or future dates in this field. This report can be generated for a maximum duration of 365 days.
Guaranteed Status	This is an optional multi-select drop-down list that allows users to select from the following statuses of function rooms booked: Guaranteed Not Guaranteed
Contract Status	This is an optional multi-select drop-down list that allows users to select from the following contact statuses of function rooms booked: Signed Pending
Room Blocks	This is an optional multi-select drop-down list that allows users to select whether the room blocks must be included in the report or not: Yes No

Click Run to generate the report.

Click Save to save the report under User Favorites section.

Sample Report

Report Fields

This report displays the following fields:

Field	Description
Start Date	The start date associated with a function room booking. This column can be sorted.
Start Time	The start time associated with a function room booking. This column can be sorted.
End Time	The end time associated with a function room booking. This column can be sorted.
End Date	The end date associated with a function room booking. This column can be sorted.
Booking ID	The booking ID associated with a function room booking displayed as a hyperlink. When clicked, users will be navigated to the function room booking screen displayed in a new tab in the browser.
Contract Status	This column displays the following contract statuses associated with a function room: Signed: Displayed when the contract status for a function room booked is Signed. Pending: Displayed when the contract status for a function room booked is not signed. This column can be sorted and filtered.
Company Name	The company A/R account name associated with a function room booking will be displayed. This column can be filtered.
Guaranteed Status	The following guaranteed statuses associated with a function room booking will be displayed: Guaranteed Non Guaranteed This column can be sorted and filtered.
Function Room Name	The function room name associated with a booking. This column can be filtered.
Event Name	The event name associated with a booking.
Style	The style associated with a function room booking. This column can be sorted and filtered.
Number of Guests	The number of guests associated with a function room booking. This column can be sorted.
Function Room Rate	The rate of the function room. This column can be sorted.
Function Room Tax	The tax amount associated with the rate of a function room. This column can be sorted.
Total Function Room Amount	The sum of the function room rate and its tax. This column can be sorted.
Status	The following statuses of function rooms are displayed: Reserved Arriving In house Departed Cancelled This column can be sorted.
Group Name	The group name associated with a function room booking. This column can be filtered.
Room Blocks	The following values are displayed: Yes: Displayed when there are room blocks associated to group that is linked to function room booking. No: Displayed when there are no room blocks associated to group that is linked to function room booking. This column can be sorted and filtered.
F&B Code	The food codes associated with function room bookings will be displayed. When there are two or more food codes associated with a function room, then all the food codes will be displayed.
F&B Rate	The total charge associated with food services will be displayed. When there are two food services for a function room booking, then sum of both food services will be displayed. This column can be sorted.
F&B Tax	The tax amount associated with the food services booked for a function room will be displayed. This column can be sorted.
Total F&B Amount	The sum of food, service rate, and tax are displayed. This column can be sorted.
A/V Code	The audio-visual codes associated with function room booking will be displayed. When there are two or more audio-visual codes associated with the function room, then both the audio-visual codes will be displayed.
A/V Rate	The total charge associated with audio-visual services will be displayed. When there are two or more food services associated with a function room booking, then sum of both audio-visual services will be displayed. This column can be sorted.
A/V Tax	The tax amount associated with the audio-visual services booked for function room will be displayed. This column can be sorted.
Total A/V Amount	The sum of audio-visual rate and tax will be displayed. This column can be sorted.
Total Amount	The total amount that is calculated as follows is displayed: Sum = (Total Function Room Amount + Total Food Amount + Total Audio-Visual Amount). This column can be sorted.